T: 6424 9408

Production Coordinator

Job Purpose:

  • Manage the administration of all productions and events at Gateway Theatre.
  • Provide effective administration for all company productions and events.
  • Co-ordinate all communications between the technical and facilities teams and hirers, to ensure that hirers’ productions and events run smoothly.

Duties and Responsibilities:

  • Liaise with clients to understand the technical and operational requirements for productions and events.
  • Liaise with the Technical, Sales, and Facilities teams to ensure that requirements for production and events are met.
  • Attend site recces for hirers with the Sales team.
  • Arrange for and attend production meetings with hirers and relevant technical team member(s).
  • Prepare and/or collate essential production documents (e.g. schedules, drawings/layouts, logistical plans, contact sheets) for assigned events.
  • Work with technical teams to ensure accuracy of venue hire documents, including specifications, inventory, layouts, drawings, etc.
  • Provide administrative support for recording of hours for full-time technical staff.
  • Manage production deadlines, advising relevant departments as necessary.
  • Assist with hirers’ set-up and tear-down if necessary.
  • Assist with Front-of-House duties if necessary.
  • You may be required to carry out other duties, which are within your capabilities and level of responsibility, in order to meet the needs of the events or as assigned by supervisor and/or management.


Preferred Skills/Experience

  • Understanding of standard theatre working environments and processes.
  • Experience with event organisation, coordination, or operations.
  • Comprehensive experience of production process in theatre or similar performance arts environment.
  • A good knowledge of technical and site equipment.
  • Proficient in Microsoft Office, especially Word and Excel. Familiarity with other spreadsheet and word processing software such as Google Documents is a plus.
  • Ability to do basic CAD drawings/ editing is not required, but will be highly valued.

Personal characteristics:

  • High sense of responsibility, and integrity.
  • Detail-oriented, creative and flexible.
  • A highly-motivated individual who is able to work independently.
  • Able to take initiative and effectively adapt to changes.
  • Excellent time management with the ability to organise and manage multiple priorities.
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills, and the ability to lead and work well in teams.
  • Strong analytical and problem-solving skills.
  • Able to do hands-on physical work.
  • Must be able to work long hours, including some weekends and public holidays.
  • A keen interest in pursuing a career in production management for live events.

Language Requirements

  • English (written and spoken)
  • Familiarity with other languages (written and spoken) is a plus

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